How to recall a message that was sent
A message that you sent is retrieved from the mailboxes of the recipients who haven’t yet opened it. You can also substitute a replacement message. For example, if you forgot to include an attachment, you can try to retract the message, and then send a replacement message that has the attachment.
Message recall is available after you select Send and is available only if both you and the recipient have a Microsoft 365 or Microsoft Exchange email account in the same organization. So, for example, a message sent to or from a Hotmail, Gmail, or live.com account can't be recalled.
To recall and replace a message
- In the folder pane on the left of the Outlook window, choose the Sent Items folder.
- Open the message that you want to recall. You must double-click to open the message. Selecting the message so it appears in the reading pane won't allow you to recall the message.
- If you have the Classic Ribbon, from the If you have the Classic Ribbon, from the Message tab, select Actions > Recall This Message.
- If you have the Simplified Ribbon, select the Message tab and then select More commands (...). Point to Actions and select Recall This Message.
Note: You can't recall a message in Outlook on the web.
5. Select Delete unread copies of this message or Delete unread copies and replace with a new message, and then select OK.
6. If you’re sending a replacement message, compose the message, and then select Send.
To check on the recall - After submitting a recall request, usually less than 30 seconds later, you will get an email notification with the subject "Message Recall Report for message [original message subject]".
7. Select the View Message Recall Report link to view the report in your browser. If you’re prompted, log in with your mailbox credentials to view the report.